Administrative Assistant

Job Description

ABOUT JOB

We are seeking an experienced Administrative Assistant. A successful candidate will be self-motivated, proactive, quick-thinking, flexible, able to juggle multiple and diverse responsibilities. They will need to have a strong emphasis on organization and unwavering attention to detail at all times as well as an interest and enjoyment in planning team activities and events. This is a demanding and fast-moving position that requires someone who is able to exercise good judgment and significant initiative.

Specific responsibilities include, but are not limited to:

• Maintain calendars for 2-4 Executives and alignment with their direct reports, including scheduling meetings and conference room space both internally and externally, and booking various events
• Coordinate travel arrangements, both domestically and internationally, including passport renewals and processing visas
• Process expense reports
• Assist with onboarding new hire tasks for this team
• Display professionalism in communication with internal and external partners
• Ability to handle special projects and ad hoc requests as needed, e.g. assistance with preparing a presentation, maintaining org charts, spreadsheets, etc.

Qualifications:

• 5+ years as an Executive/Administrative Assistant
• Prior experience supporting executives is preferred
• Detail oriented
• Strong communication skills
• Event organization experience
• Strong written and verbal communication skills and the ability to multi-task
• Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
• Ability to be discrete and maintain confidential information
• Understanding of how to prioritize with a sense of urgency and respond accordingly
• Team-player who operates in a fast-paced team-oriented setting

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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