Administrative Assistant

Job Description

ABOUT JOB

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily business operations. This role requires someone who is responsive, tech-savvy, and able to manage multiple systems and workflows efficiently in a fast-paced, client-facing environment.

Key Responsibilities

• Email Management
• Monitor and respond to client and team emails in a timely, professional manner
• Organize inboxes, flag priorities, and ensure no communication gaps
• CRM & Client Management
• Maintain and update client records in CRM systems
• Track client progress, payments, and communication history
• Ensure all client profiles are properly tagged and organized
• Project & Task Management
• Manage tasks and workflows using Asana
• Keep projects on schedule and ensure deadlines are met
• Assist in implementing and maintaining operational systems
• Administrative Support
• Assist with scheduling, calendar coordination, and reminders
• Support internal operations and process improvements
• Take detailed notes during meetings and convert them into actionable tasks
• Content & Design Support
• Create simple, clean graphics using Canva (emails, PDFs, social assets, etc.)
• Assist with formatting documents, presentations, and client materials

Required Skills & Qualifications

• Proficiency in:
• CRM systems
• Asana
• Google Workspace (Docs, Sheets, Drive, Calendar, Gmail)
• Canva
• Strong written communication skills (clear, professional, timely)
• High level of organization and attention to detail
• Ability to multitask and prioritize effectively
• Self-starter with strong accountability and follow-through
• Comfortable working remotely and managing time independently

Preferred Qualities

• Experience in a client-facing or service-based business
• Ability to anticipate needs and solve problems proactively
• Strong sense of urgency and responsiveness during working hours

Work Expectations

• Availability for 25–30 hours per week
• Consistent communication during working hours
• Reliability and professionalism in handling sensitive client information
• Ability to adapt to evolving systems and workflows

Pay: $20.00 – $25.00 per hour

Experience:

• Administrative: 2 years (Preferred)

Language:

• English (Required)

Work Location: Remote

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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