Administrative Assistant

Job Description

ABOUT JOB

The Administrative Marketing Assistant supports the daily operations, marketing initiatives, and client communications of a group travel company. This role blends administrative precision with creative marketing support, ensuring travelers receive accurate information, timely updates, and an exceptional customer experience from inquiry to departure.

The ideal candidate is organized, detail‑oriented, tech‑savvy, and comfortable working in a fast‑paced environment where accuracy and warm communication matter.

Flexible work from home schedule

Responsibilities

• Manage calendars, schedules, and timelines for group departures, meetings, and events
• Prepare and organize travel documents, including itineraries, registration forms, rooming lists, and pre‑departure materials
• Assist with traveler communication, including emails, reminders, confirmations, and follow‑up messages
• Maintain accurate traveler records, payment logs, and booking details
• Support the coordination of pre‑departure meetings, presentations, and Zoom sessions
• Handle general office tasks such as filing, data entry, printing, and document organization
• Assist in creating and editing marketing materials, including flyers, brochures, social posts, and email campaigns
• Update website content, trip descriptions, and promotional pages as needed
• Draft clear, friendly, and professional communications for travelers and prospective clients
• Support social media scheduling, engagement, and content creation
• Help maintain brand consistency across all platforms and materials
• Perform data entry, filing, and record keeping using tools like Microsoft Office, Google Workspace, and QuickBooks to ensure information is accurate and accessible.
• Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings to optimize team productivity.
• Provide customer service support by addressing client questions, assisting with inquiries, and ensuring a high level of satisfaction.
• Handle clerical duties including proofreading documents, managing correspondence, and maintaining organized files for easy retrieval.
• Assist with bookkeeping tasks and basic office accounting responsibilities as needed to support financial accuracy.

Skills

• Travel agent experience preferred but not necessary
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent phone etiquette and communication skills; bilingual abilities are a plus for serving diverse clients.
• Experience with office management systems such as QuickBooks or similar accounting software.
• Demonstrated clerical experience including data entry, filing, proofreading, and document management.
• Ability to handle multiple responsibilities simultaneously while maintaining attention to detail and professionalism.

Pay: $30.00 – $50.00 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration