Administrative Assistant

Job Description

ABOUT JOB

We are seeking a highly organized, detail-oriented Administrative Assistant to support daily operations across  our companies. This role is critical in maintaining efficiency, communication, and execution within a fast-paced, growth-driven, fun environment.

The ideal candidate is proactive, professional, and thrives in a high-performance culture where excellence and accountability are the standard.

Key Responsibilities

• Manage calendars, appointments, and scheduling for the entire team
• Coordinate meetings, Zoom calls, and event logistics (including trainings and industry events)
• Handle email correspondence and ensure timely, professional communications
• Maintain organized digital and physical filing systems
• Assist with onboarding new clients, partners, and certified installers
• Support marketing initiatives with administrative coordination (email campaigns, contact lists, text messaging and other marketing programs etc.)
• Prepare reports, presentations, power points and internal documents
• Track tasks, projects, and follow-ups to ensure deadlines are met
• Provide customer service support and act as a professional point of contact
• Assist with travel arrangements and itineraries when needed

Qualifications

• Proven experience as an Administrative Assistant or similar roles
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Professional in phone etiquette
• High level of professionalism and discretion
• Proficiency in Microsoft Office, Google Workspace, and Zoom
• Ability to multitask and prioritize in a fast-paced environment
• Self-starter with a proactive mindset and strong attention to detail

Preferred Qualifications

• Experience in the business, customer service, or service industry
• Familiarity with CRM systems and marketing platforms
• Understanding the use of Facebook – Instagram – Tik Tok etc.
• Experience supporting leadership or executive-level teams

What We Offer

• Opportunity to work with industry-leaders in the automotive business
• Growth potential within a rapidly expanding organization
• Dynamic, high-energy team environment
• Access to industry training and professional business development
• Ability to capture other business opportunities
• An awesome ongoing training program to be sure you have the tools to succeed
• To work with a flexible team who knows you have a life outside your work

Pay: $25.00 – $30.00 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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