Administrative Assistant

Job Description

ABOUT JOB

We are seeking a highly organized and proactive Office Administrative Assistant to support our preconstruction, project management, and general office operations. This role is critical in keeping projects running smoothly by managing documentation, coordinating logistics, and providing administrative support across multiple teams.

Key Responsibilities

Preconstruction Support

• Download and organize project documents into company systems (e.g., Dropbox)
• Maintain and update bid files, including addendums, memos, and revisions
• Manage and track bid calendars to ensure deadlines are met
• Maintain accurate and up-to-date preconstruction documentation

Project Management Support

• Assist with job setup and project initialization
• Enter and maintain project budgets and related data
• Set up and manage projects in Fieldwire
• Coordinate lodging, travel, and reservations for project teams
• Perform specialized data entry (e.g., schedule breakdowns, budget comparisons) to support project decision-making
• Coordinate collection and shipment of project samples

Administrative & Office Support

• Coordinate internal paperwork flow between departments
• Set up time clocks and assist with jobsite administrative needs
• Create and distribute keys & paperwork to field teams
• Assist with event planning (meetings, trainings, lunches, CE events)
• Coordinate office-related logistics, including travel and reservations
• Capture and organize jobsite photos for marketing/website use

Qualifications

• Previous experience in an administrative, construction, or project support role preferred
• Strong organizational skills with attention to detail
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Proficiency with Microsoft Office and file management systems
• Experience with construction software (e.g., Fieldwire, Plexxis) is a plus
• Strong communication and coordination skills

Pay: $22.00 – $32.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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