Administrative Assistant

Job Description

ABOUT JOB

This position performs administrative and office support activities.

Computer/software experience is required as well as strong communication skills.

Principal Responsibilities:

• Work with Accounting on record keeping, invoicing, and invoice tracking (time & materials project)
• Ensure all paperwork is complete, accurate, dated, and properly filed
• Track credit invoices
• Reconcile receipts to credit card statements
• Monitor credit card charges for fuel and add odometer readings to the vehicle spreadsheet
• File receipts for project-related purchases
• Assist with installer timecards
• Prepare and maintain quality management and safety reports
• Coordinate with the project managers to make sure inventory is received/ready and staged before installation, in addition to tools, sundries and equipment
• Assist with onboarding new hires
• Coordinate pre-placement of physical/drug screening for new hires and random drug screenings for field personnel
• Assist and inform employees on proper safety practices
• Assist safety to ensure all employees have the proper training and certifications on standards and equipment
• Assist with performing site-specific job hazard analysis, and reviewing site hazards
• Assist safety department with equipment checks
• Help manage rental equipment
• Coordinate any type of vehicle passes, when necessary
• Provide general support to leadership, team members, and departments as assigned

Other Duties as Assigned: Performs other related duties as assigned including supporting team members in the completion of their work for the purpose of ensuring the efficient and effective functioning of the business.

Experience/Education Required:

• Experience working in the construction industry is preferred
• Proficient in Microsoft Suite, including Word and Excel
• Attention to detail, ability to multi-task and prioritize work, follow through on requests and take initiative and meet deadlines
• Open and honest communicator; receptive to feedback
• Proactive mindset with patient and persistent problem-solving skills
• Excellent communication and organizational skills
• Strong analytical and problem-solving ability

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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