Administrative Assistant

Job Description

ABOUT JOB

We are looking for a highly organized Administrative Assistant to support our production team.

This role emphasizes keeping projects organized and up to date by supporting Executives and Project Managers with coordination, system updates, and communication. This is not a passive administrative position; we want someone who is proactive, detail-oriented, and effective at managing multiple priorities.

Key Responsibilities

• Maintain and monitor project data in internal systems to ensure accuracy and completeness.
• Proactively follow up with Executives and Project Managers to ensure status updates and reports are current.
• Assist in preparing internal and client-facing reports by verifying that data is accurate and current.
• Track project milestones, outstanding items, and deadlines, and consistently follow up.
• Assist with data entry and system updates while emphasizing accountability for PM-owned inputs.
• Monitor reporting consistency and identify gaps, inconsistencies, or missing information.
• Maintain internal alignment by keeping information current and accessible across teams.
• Identify ways to enhance tracking, reporting, and data organization processes.

This role operates in a support capacity but requires a proactive approach to ensuring work is completed and systems are properly maintained.

Required Experience (Non-Negotiable)

• 4–7 years of administrative, coordination, or project support experience
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• High attention to detail with a focus on data accuracy and consistency
• Comfortable working independently and maintaining accountability without close supervision
• Comfortable working in structured systems and processes
• Experience researching and verifying information to support projects and reporting
• Associate or bachelor’s degree preferred; relevant experience will be considered in lieu of a degree

Technical Skills & Tools

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Comfortable working in shared environments such as SharePoint or similar document management systems
• Exposure to CRMs, task tracking, or project management systems
• Ability to learn and navigate new systems quickly
• Strong data entry and system accuracy skills

What We’re Looking For

• Highly organized and reliable
• Proactive and responsive
• Strong follow-through
• Clear communicator
• Able to work independently while staying aligned with a team

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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