Administrative Assistant

Job Description

ABOUT JOB

We are seeking an Administrative Assistant to join our team.

What you’ll do:

• Provide administrative support to the Senior Executive Director.
• Independently manage tasks and projects; research, analyze data, produce monthly reports, and assist with budget preparation and reporting as assigned and required.
• Serve as liaison between the Senior Executive Director and other personnel.
• Effectively handle all types of communication, including internal and external constituents; provide support for correspondence.
• Effectively coordinate and provide logistical support for meetings as assigned by the Senior Executive Director and/or other designated staff.
• Attend meetings at various geographic locations to assist with location and event needs.
• Effectively administer calls and requests for meetings and information from the Senior Executive Director’s office.
• Effectively maintain database information for the Senior Executive Director’s contacts by updating his/her electronic contact list accurately and in a timely manner.
• Maintain a calendar for the Senior Executive Director and other designated staff. Track appointments and other events. Maintain Network calendars for the Executive Director and Administrative Professional networks.
• Plan, schedule, and organize all aspects of domestic and international travel for the Senior Executive Director and other staff as directed.
• Accurately and timely complete documentation and communication to register the Senior Executive Director and other designated staff for various meetings and conferences as directed.
• Accurately and timely prepare, audit, and process invoices for payment.

What you‘ll bring:

• A high school diploma (or G.E.D.) is required to perform essential job functions.
• Bachelor’s Degree in a related field preferred.
• Certification in project management preferred.
• Minimum 5 years of prior related experience required.
• Requires proficient ability to speak, read, and write English professionally.
• Excellent professional business contract negotiation skills.
• Requires in-depth ability to plan, administer, and report budgets.
• Proficient working knowledge of project planning and budgetary management required.
• Requires excellent communication and presentation skills.
• Working knowledge and ability to accurately and timely operate and perform computer-related tasks with specific equipment and software applications, including Microsoft Word, Excel, PowerPoint, and Outlook, required.
• Requires the ability to travel to various geographic locations and some overnight stays. Requires the ability to obtain and maintain the necessary documentation to travel..

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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