Administrative Assistant

Job Description

JOB  DETAILS

What You’ll Do

• Manage the Co-CEO’s calendar, appointments, and scheduling across multiple priorities
• Track action items, deadlines, and follow-ups to ensure nothing gets missed
• Build and maintain Excel trackers, reports, and operational spreadsheets
• Prepare agendas, meeting notes, and recap summaries for internal meetings
• Draft and organize correspondence, memos, and internal communications
• Coordinate with department leads and clinical directors across AWA and PRC locations
• Handle day-to-day administrative tasks and special projects as directed
• Communicate professionally on behalf of executive leadership in both English and Spanish

What We’re Looking For

• 2+ years in an administrative, executive assistant, or operations support role
• Bilingual fluency in English and Spanish — written and verbal — required
• Strong proficiency in Microsoft Excel and the full Microsoft 365 suite (Outlook, Teams, Word, PowerPoint)
• Highly organized with strong attention to detail and the ability to juggle multiple priorities
• Reliable, discreet, and trustworthy with confidential information
• Proactive communicator who follows through without being chased
• Experience in healthcare or behavioral health a plus, not required
• Positive, team-first attitude — someone who takes pride in making others’ work easier

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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