Administrative Assistant

Job Description

JOB  DETAILS

Responsibilities

• Support the Operations team with administrative tasks and help keep internal timelines, projects, and deliverables organized and on track
• Support Talent Acquisition Specialist with initial HR interviews and coordinate calendars across candidates, hiring managers, and leadership team members to support an organized and positive candidate experience
• Maintain accurate internal documentation, operational trackers, and company systems to support a fully remote workforce
• Support team members with company software logins, account access, and general remote support needs
• Assist with drafting internal communications, organizing operational documentation, and supporting leadership level initiatives as needed
• Help identify opportunities to improve administrative workflows, organization, and internal operational processes
• Perform general administrative and data entry duties as deemed necessary by the Operations Team
• Handle sensitive employee, hiring, and operational information with professionalism and confidentiality
• Work a consistent set schedule Monday through Friday during established business hours

Required Skills

• Goal-oriented with the ability to prioritize tasks, meet deadlines, and work independently in a fast-paced remote environment
• Comfortable working within HR, recruiting, hiring, and operational support functions
• Strong familiarity with MacOS, Google Drive, Google Workspace, Zoom, Slack, and other collaborative productivity tools
• Ability to troubleshoot basic software, login, and account access issues remotely
• Strong organizational skills and exceptional attention to detail
• Strong interpersonal and communication skills with the ability to build productive working relationships across teams
• Ability to manage multiple priorities while maintaining professionalism, responsiveness, and accuracy
• Comfortable supporting a distributed remote workforce and collaborating cross-functionally

Suggested Skills

• 2+ years of administrative, operations, recruiting coordination, HR, or executive support experience, ideally in an agency or fast-paced environment
• Experience supporting hiring coordination and interview scheduling workflows using applicant tracking systems (ATS)
• Experience supporting operations, people teams, or executive leadership
• Ability to proactively identify gaps and improve administrative or operational processes
• Experience coordinating across multiple stakeholders and competing priorities in a remote environment

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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