Administrative Assistant

Job Description

ABOUT JOB

The ideal candidate is responsible for providing administrative and clerical support to the program and assisting administrative staff to facilitate the efficient operation of the program.

The Assistant uses initiative, tact, judgment, confidentiality, as well as strong interpersonal and organizational skills to support both executives and ultimately the broader objectives of the organization.

Duties include:

*Maintaining a structured calendar using block scheduling principles

*Ensuring meetings are scheduled appropriately with minimal conflicts

*Coordinate office operations, including mail, deliveries, and supply management

*Provide administrative support to corporate leadership, accounting, and mall management teams

*Coordinating travel arrangements and professional events well in advance

*Managing logistics for conferences, workshops, and professional development events

*Manage day-to-day administrative operations: calendar coordination, correspondence, filing, and digital systems (Google Drive, shared accounts)

*Maintain organizational directories, officer contact lists, and shared reference materials

*Responsible for all clerical duties up to and including typing, filing, calendar maintenance, meeting/interview scheduling, and telephone communications

*Prepares and completes reports as needed

*Coordinate with other Administrative Support staff to ensure the smooth operation of the unit, including telephone reception, data entry, and photocopying

*Coordinate business travel, book travel arrangements, coordinate out-of-town meeting/conference schedules and prepare travel and expense reports through Concur

*Reconciles, tracks, and approves expense reports for the SVP Finance & Operations, Chief Commercial Officer, or other personnel as directed.

*Process payment of invoices and vendor payments

*Order supplies and track distribution of supplies

*Perform a variety of support tasks that are highly confidential and sensitive

Pay: $29.00 – $36.00 per hour

Benefits:

• 401(k)
• Retirement plan

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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