Administrative Assistant

Job Description

ABOUT JOB

The Administrative Assistant provides comprehensive administrative and office management support. This position operates with a high degree of independence, manages complex projects requiring research and analysis, and produces professional briefing materials and presentations.

Responsibilities and Duties:

• Provide high-level administrative support to executive staff and senior program officials, including calendar management, correspondence drafting, and meeting coordination.
• Work independently on projects requiring research, data gathering, and preparation of briefing charts, slide decks, and other executive-level presentation materials.
• Manage office operations including document control, filing systems, supply inventory, and facilities coordination.
• Prepare, edit, and proofread a variety of documents including memoranda, reports, policies, and correspondence on behalf of executive staff.
• Coordinate and facilitate meetings, conferences, and events including scheduling, logistics, agenda preparation, and minutes documentation.
• Serve as a primary point of contact for internal and external stakeholders; manage incoming communications and direct inquiries appropriately.
• Track and follow up on action items, deadlines, and deliverables on behalf of assigned executive or program office.
• Operate and troubleshoot standard office equipment including multi-line phone systems, copiers, printers, fax machines, and video conferencing tools.

Qualifications and Skills:

• Minimum education requirements: High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Demonstrated experience providing administrative support at the executive or senior management level.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Strong written and verbal communication skills with the ability to draft professional correspondence independently.
• Demonstrated ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
• Experience managing calendars, scheduling meetings, and coordinating logistics for senior officials.
• Familiarity with federal government administrative processes and office protocols preferred.

Benefits and Perks:

• Medical, Vision, and Dental Plans
• Paid Holiday and Personal Time Off
• 401K plan
• Short-term and Long-term disability, and Life Insurance
• Education and Training Assistance Program
• Incentive Plans and Referral Bonuses

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration