Administrative Assistant

Job Description

JOB DETAILS

We are seeking a dynamic and highly organized Administrative Assistant to join our team. This vital role offers the opportunity to support the firm principal by managing daily administrative and transaction related tasks with energy, precision, and professionalism. The ideal candidate will excel in multitasking, demonstrate exceptional communication skills, and possess a proactive attitude to ensure smooth office operations.

Responsibilities

• Responsible for administrative duties related to day-to-day operations for a real estate development firm.
• Draft correspondence as needed and respond to client and customer inquiries received via phone, mail, or email.
• Performs duties related to creating invoices, payment processing, accounts payable, and accounts receivable.
• Record entries in Excel for financial project information related to expenses, revenues, and budget adjustments.
• Maintain order supplies for the office, and for company projects.
• Maintain and provide status updates on projects, contracts, and transaction related documents.
• Maintain client and customer contact database for firm.
• Accounts Payable: Review Invoices and Confirm Work Completion with Site Staff; Payment Check Review and Printing
• Accounts Receivable: Issue Invoices to Customers
• Coordinate travel plans, including meeting scheduling and itinerary, and material preparation.
• Coordination of Weekly Office Meeting & Construction Meeting
• Exercise good judgment in a variety of situations, with strong written and verbal communication, and administrative and organizational skills.
• Maintain appropriate confidentiality of information and decisions made within the office.
• Create meeting briefs and other documents/correspondence, Excel spreadsheets, and PowerPoint presentations, and other collateral material as needed.
• Perform other administrative functions as assigned such as but not limited to attending public events, responding to information requests, archiving documents, serve in special projects, and facilitating procurement processes.

Qualifications

• Proven experience in office management or administrative support roles with real estate experience preferred.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Demonstrated customer service skills with professional phone etiquette and interpersonal communication abilities.
• Knowledge of bookkeeping processes using QuickBooks or similar accounting software is beneficial. Join us to be part of an energetic team dedicated to excellence! This position offers an engaging work environment where your organizational talents will shine while supporting leadership in achieving their goals.

Pay: $24.27 – $28.23 per hour

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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