Administrative Assistant

Job Description

ABOUT JOB

The Administrative Assistant will be responsible for the professional and efficient management of office, visitors, telephone calls/inquires, as well as a variety of clerical duties that support the daily office presentation and operation.

Essential Functions/Responsibilities:

• Signs for deliveries when necessary and notifies recipients
• Operates switchboard, promptly answers incoming calls/inquiries by directing and/or relaying messages and providing information related to the company
• Handles the maintenance, ordering, and vouchering invoices of office and kitchen supplies
• Oversees the scheduling/reserving of conference rooms
• Responsible for sorting/distributing incoming and outgoing mail at start and end of every business day, as well as delivery of interoffice mail between offices
• In charge of timely delivery of mail to mailroom or post office as necessary, at end of business day
• Prepares and processes outgoing mail to include: accurate weighing; affixing postage; properly preparing certified/overnight/return receipt mail, etc

Qualifications

Qualifications:

• 2 years office administrative assistant experience. College Graduate preferred.
• Working knowledge switchboards and multi-line telephones
• Proficiency with Microsoft Word, Excel and Outlook
• Professional attitude and pleasant demeanor in dealing with many different types of people
• Friendly and professional appearance
• Flexible Team Player
• Self-Starter who is well organized with ability to handle multiple projects
• Works well with minimal

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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