Administrative Assistant

Job Description

JOB DETAILS

The Administrative Assistant role entails providing support to senior leadership and their team. The responsibilities include:

• Managing calendars including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
• Managing global travel planning, scheduling and itineraries
• Updating and maintaining travel spreadsheet and organizing trip packets for travel
• Overseeing and planning weekly and monthly meetings
• Liaising with other organizations for scheduling and projects
• Answering calls
• Acting as back-up support for other senior professionals
• Completing detailed corporate expenses including tracking receipts and reimbursements
• Maintaining and organizing files
• Working on ad hoc projects

Qualifications:

Our company seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.

The successful candidate should have:

• 1+ years of administrative assistant experience supporting a team of two or more
• Experience working within Financial Services is preferred
• Thrives in a dynamic work environment
• Strong communication skills
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines
• Ability to be proactive and work well within a team and with other assistants
• Ability to work with various levels of management
• Perform duties with the highest level of confidentiality and have a strong sense integrity
• Experience with coordinating travel arrangements
• An autonomous work style with strong follow-through skills
• Ability to build relationships with key players and management
• Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)
• Familiarity with Concur is preferred
• Experience with Amex Travel a plus

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.

Expected annual base salary range:

$70,000 – $130,000

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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