Administrative Assistant

Job Description

ABOUT JOB

The Administrative Assistant role entails providing support to senior leadership and their team. The responsibilities include:

• Managing calendars including scheduling internal and external appointments, confirming meetings, coordinating with other assistants
• Managing global travel planning, scheduling and itineraries
• Updating and maintaining travel spreadsheet and organizing trip packets for travel
• Overseeing and planning weekly and monthly meetings
• Liaising with other organizations for scheduling and projects
• Answering calls and acting as a gatekeeper
• Acting as back-up support for other senior professionals
• Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
• Completing detailed corporate expenses including tracking receipts and reimbursements
• Maintaining and organizing files
• Working on ad hoc projects

Qualifications:

Our client  seeks to hire individuals who work well in a team-driven working group, are highly motivated, intelligent, have sound judgment and have demonstrated excellence in prior endeavors.

The successful candidate should have:

• 1+ years of administrative assistant experience supporting a team of two or more
• Experience working within Financial Services is preferred
• Thrives in a dynamic work environment
• Strong communication skills
• Highly organized with strong attention to detail
• Ability to multi-task and prioritize competing tasks and deadlines
• Ability to be proactive and work well within a team and with other assistants
• Ability to work with various levels of management
• Perform duties with the highest level of confidentiality and have a strong sense integrity
• Experience with coordinating travel arrangements
• An autonomous work style with strong follow-through skills
• Ability to build relationships with key players and management
• Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel)
• Familiarity with Concur is preferred
• Experience with Amex Travel a plus

Expected annual base salary range:

$70,000 – $130,000

Actual base salary within that range will be determined by several components including but not limited to the individual’s experience, skills, qualifications and job location.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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