Administrative Assistant

Job Description

ABOUT JOB

We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth day-to-day functions and providing exceptional support to staff and clients alike. Your energy, attention to detail, and proactive approach will help create an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture.

Duties:

• Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly.
• Perform data entry and maintain accurate filing systems
• Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking.
• Provide excellent customer service by supporting client inquiries via phone, email, or in person while maintaining a friendly and professional demeanor.
• Proofread documents for accuracy and clarity, ensuring all communications are polished before distribution.
• Handle clerical duties such as photocopying, faxing, mailing, and organizing files to keep the office running smoothly.
• Support personal assistant responsibilities when needed, including travel arrangements or special project coordination.

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Familiarity with QuickBooks or similar bookkeeping software is highly desirable.
• Excellent phone etiquette with experience managing multi-line phone systems.
• Strong typing skills with high accuracy; attention to detail is essential for proofreading and data entry tasks.
• Prior experience in customer service or medical/dental reception is advantageous.
• Demonstrated ability to manage time effectively in a fast-paced environment.
• Knowledge of office management practices and general administrative procedures.
• Personal assistant experience or medical receptionist background is beneficial but not required. Join us to be part of a lively team where your organizational talents make a real difference! We value proactive individuals who thrive on multitasking and delivering top-tier support in a professional setting. This position offers an engaging environment where your skills will grow while you contribute to our success every day!

Job Type: Part-time

Pay: $22.00 – $24.99 per hour

Expected hours: 15 – 20 per week

Benefits:

• Flexible schedule

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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