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Administrative Assistant

Administrative Assistant
Full Time
Application ends: September 15, 2026
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Job Overview

  • Date Posted
    June 14, 2026
  • Location
    Remote
  • Expiration date
    September 15, 2026

Job Description

JOB DETAILS

 

The Administrative Assistant provides comprehensive support to manager, executive leadership and various committees, ensuring efficient operations, accurate documentation, and effective communication across the organization. This role requires a detail-oriented, proactive professional who can manage multiple priorities and maintain confidentiality.


Responsibilities:

  • Coordinate and schedule meetings for executive leadership, including committees assigned and others as needed
  • Manage large-scale meetings and coordinate internal/external participants, as assigned
  • Maintain and update executive calendars as needed.
  • Assist with travel and restaurant reservations
  • Circulate, finalize, and collect signatures for documents as requested
  • Record meetings and ensure accurate retention of approved policies and minutes in Smart Sheet and for assigned committee meetings and others as needed.
  • Assist with preparation and circulation of materials for meetings
  • Process expense reports and invoices for executive leadership team.
  • Assist with regulatory exams and internal audits by gathering and providing requested executive meeting materials as needed.
  • Organize departmental mail and route pieces to appropriate leaders.
  • Order and organize supplies for executive area and pantry
  • Serve as in-house notary as needed.
  • Support Communications with executive correspondence as requested.
  • Monitor shared inboxes, act when required or ask manager as needed.
  • Compile and circulate materials for meetings and presentations.

 


Requirements:
  • Minimum of 3 years of experience in executive or committee-level administrative support.
  • Associate’s or Bachelor’s degree in Business Administration or a related field.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication abilities.
  • Proficiency with calendar management, document retention systems (e.g., Smart Sheet), and Microsoft Office Suite
  • Ability to maintain a high level of confidentiality and utilize discretion to handle sensitive information.
  • Notary certification.

 


Why you’ll be a good fit:

To be a great fit, you’ll bring the following

Results – We are passionate about winning.

Integrity – We operate with the highest ethical standards and highest degree of honesty.

Belonging – We cultivate a culture of inclusion and teamwork.

Ownership – We take personal responsibility and hold ourselves accountable for the results.


Why You’ll Love Working Here:

The pay range for this position is between $21.15-33.03 hourly.

 

 

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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