Administrative Assistant

Job Description

ABOUT JOB

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. The ideal candidate will bring energy, enthusiasm, and a proactive attitude to ensure smooth communication and effective management of administrative tasks. If you thrive in a fast-paced environment and excel at multitasking, this position is perfect for you!

Duties

• Manage front desk responsibilities, including answering multi-line phone systems, and providing exceptional customer service with professional phone etiquette.
• Perform data entry, filing, and document proofreading to maintain accurate records and ensure document integrity.
• Coordinate calendar management and scheduling for team members, including appointment setting and meeting arrangements using Google Workspace and Microsoft Office tools.
• Handle office management tasks such as supply ordering, organization of office space, and overseeing clerical functions like photocopying, scanning, and mail distribution.
• Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking.
• Provide customer support by addressing inquiries promptly and professionally both in person and via phone or email.
• Assist with personal assistant duties as needed, including travel arrangements and personal scheduling for executives.

Experience

• Proven office experience or clerical experience demonstrating strong organizational skills and attention to detail.
• Familiarity with multi-line phone systems, Google Workspace (formerly G Suite), Microsoft Office Suite (Word, Excel, PowerPoint), and basic computer literacy.
• Experience with QuickBooks or other bookkeeping software is highly desirable.
• Prior roles such as dental receptionist or medical receptionist are advantageous due to experience with appointment scheduling and patient/customer interaction.
• Demonstrated ability to manage time efficiently while handling multiple tasks simultaneously in a professional environment.
• Excellent proofreading skills combined with strong typing speed to ensure accuracy in all documentation. Join us in creating a vibrant workplace where your organizational talents will shine! We value energetic individuals who are eager to contribute their skills in a supportive environment that promotes growth, teamwork, and excellence.

Pay: $17.00 – $25.00 per hour

Benefits:

• Employee discount

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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