Administrative Assistant

Job Description

ABOUT JOB

Our company is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and operational support to corporate initiatives and mission-critical programs. This role is critical to keeping operations running smoothly by managing day-to-day administrative functions, supporting recruitment efforts, and responding to ad hoc tasking from corporate leadership.

Duties and Responsibilities:

• Provide comprehensive administrative support including scheduling meetings, managing calendars, preparing correspondence, and organizing files and records.
• Support full-cycle recruiting efforts by posting job openings, screening resumes, coordinating candidate interviews, scheduling travel when needed, and maintaining applicant tracking systems.
• Serve as a primary point of contact for candidates throughout the recruitment process, ensuring a positive and professional candidate experience.
• Assist with onboarding new employees, including preparing new-hire paperwork, coordinating training schedules, and badging or access requests.
• Manage office operations such as ordering supplies, coordinating vendor services, mail distribution, and facility-related tasks.
• Prepare and maintain documentation, reports, and presentations as needed.
• Support compliance-related administrative tasks such as maintaining training records, employee files, and basic contract support documentation.
• Handle sensitive and confidential information with the highest level of discretion.
• Provide operational support to enhance organizational efficiency and execution.
• Review, validate, and analyze data while preparing reports and maintaining accurate records to support informed decision-making.
• Identify opportunities for process improvement and assist in implementing workflow enhancements that strengthen operational performance.
• Prepare, update, and format business documents, spreadsheets, and presentations using Microsoft Excel, Word, and PowerPoint.
• Provide audit and records management support by organizing, maintaining, and safeguarding business documentation.
• Perform other administrative and special projects as assigned.

Requirements:

Knowledge, Skills, and Abilities

• An associate degree or bachelor’s degree in business administration, communications, finance, or a related field is preferred.
• One (1) year demonstrated experience in an administrative, operations, coordination, or business support role is preferred; experience in recruiting or human resources coordination is a strong plus.
• Exceptional organizational skills with strong attention to detail and the ability to manage competing priorities effectively.
• Ability to analyze information, manage documentation, and prepare clear, accurate, and professional reports.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook, and comfort learning new systems such as Internet Collaborative Information Management Systems (iCIMS).
• Excellent written and verbal communication skills with a high degree of professionalism.
• Proven ability to collaborate effectively with cross-functional teams and stakeholders at multiple levels.
• Familiarity with compliance, audit support, records management, or processing documentation is advantageous.
• Experience with customer relationship management systems or requirements tracking tools is preferred.

Job Location: Remote

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