Administrative Assistant

Job Description

ABOUT JOB

We are looking for a highly organized and proactive Administrative Assistant. In this role, you will provide day-to-day administrative and coordination support, helping ensure smooth operations across teams.

You will play a key role in maintaining organized schedules, supporting team activities, and assisting with documentation and communication, enabling leaders to stay focused on key business priorities.

What We Offer

This is an exciting opportunity to work in a truly international company that makes global trade happen. You will collaborate with colleagues around the world, gaining exposure to a dynamic technology environment while building strong administrative and coordination skills.

• Exposure to cross-functional teams within a global technology organization
• Opportunities to build organizational, coordination, and communication skills
• Access to internal tools, training, and career development opportunities within Maersk
• Competitive benefits including Health Insurance, Paid Time Off, and 401k Match

Key Responsibilities

• Manage calendars and assist with scheduling meetings across multiple time zones
• Coordinate travel arrangements, accommodations, and logistics for team members as needed
• Support meeting preparation, including agendas, materials, and note-taking when required
• Assist with maintaining team documentation, presentations, and shared resources
• Coordinate team meetings, events, and internal activities from planning through execution
• Provide administrative support for reporting, data tracking, and basic presentation updates
• Serve as a point of contact for internal coordination across teams and stakeholders
• Maintain team sites, SharePoint pages, and organizational documentation
• Support internal communications and ensure timely follow-ups on action items

Who We Are Looking For

We recognize that experience comes in many forms. If you don’t meet every qualification, we still encourage you to apply.

• Previous experience in an Administrative Assistant, Team Assistant, or similar support role
• Strong organizational skills with the ability to manage multiple priorities
• Proficiency in Microsoft Office tools, including Word, PowerPoint, Excel, and Teams
• Clear verbal and written communication skills with strong attention to detail
• Ability to collaborate effectively across teams
• Comfortable working in a fast-paced environment with changing priorities
• Strong reliability, follow-through, and a proactive mindset
• Ability to handle sensitive information with professionalism and discretion

Pay Range: $55,000 – $65,000*

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

#PA2ASSISTRevolution
#GlobalAssistantConnect
#BusinessEmpowerment
#VirtualPAPlatform #SkillMatchmaking
#EfficientAssistance
#QualityServiceConnection
#SimplifyDelegateThrive
#PA2ASSISTImpact
#EmpoweringCollaboration