Administrative Assistant

This is the entry-level administrative role providing essential clerical and operational support. The position performs routine tasks such as document sorting, data entry, and reception activities under close supervision. It applies basic knowledge of administrative practices and relies on clear instructions to complete assignments. The role supports workflow efficiency by completing tasks accurately and on time. It develops foundational skills in communication, documentation, and administrative systems.

Accountabilities

• Provides general administrative support

• Coordinate meetings to include scheduling meetings/rooms, developing presentations and ordering lunches.

• Assist with salaried employee onboarding. Schedule one on one meetings and tours with Plant Staff to get new hires oriented with processes and people.

• Responsible for the plant newsletter, includes content coordination, development and distribution.

• Responsible for tracking and coordinating employee uniforms and locker assignments.

• Coordinate onsite interviews for salaried positions.

• Maintain organizational chart for the plant.

• Sort and distribute mail.

• Responsible for documentation management (shared drives, SharePoint, Teams), including consolidation and organization.

• Provides support with assigning computer based training and tracking progress.

• Other projects/duties as assigned.

Minimum Education & Requirements

Minimum knowledge, skills and abilities required to successfully perform major duties/responsibilities:

• Ability to prioritize activity and manage time effectively

• Ability to coordinate and plan events

• Personal initiative

• Attention to detail

• Excellent communication skills, both written and oral

• Ability to be assertive in a manner that is professional to keep others on task

• Proficient in developing Excel spreadsheets, SAP and PowerPoint presentations

Minimum Education and Experience Requirements:

Education:

• High School Diploma required; Associates degree, higher education, or administrative training preferred

Experience:

• Administrative experience in a professional environment supporting a Leadership Team / Senior level Management required

• Experience supporting a team of leaders; ability to prioritize in a fast pace, constantly changing environment

• Proficiency with the MS Office Suite required (Outlook, Excel, PowerPoint); Proficiency with Teams/SharePoint is preferred

• Works with confidential data and issues which could result in detrimental effects if disclosed therefore the Administrative Assistant must be able to make confidentiality decisions, both of a limited and of a broader nature, on own initiative