Administrative Assistant

Job Description

JOB DETAILS

Office assistant is actively seeking a motivated and professional individual for the position of Administrative Assistant. This well-qualified individual will function under limited/moderate supervision to provide general administrative support for assigned staff in a commercial real estate field office.

Essential Duties and Responsibilities:

• Assist Property Management with the day-to-day operations and tenant relations through the coordination of tenant requests and administration of maintenance services.
• Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.
• Contribute toward overall office operational needs by helping to provide phone coverage, ordering supplies, stocking the coffee area, and organizing front and back of office.
• Complete mailings, prepare fed ex packages, ma
• Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures and supplying general building information.
• Create, update, and maintain property/tenant contact information spreadsheets both online and information booklets.
• Provide high quality of customer service, update and maintain current daily and emergency tenant contact lists and tenant information manuals.
• Maintain highly organized filing system for leases, tenants, insurance certificates, vendors, buildings, drawings, and contracts.
• Work with Marketing with receiving posters and signage and coordinate with the dayporters to install appropriately.
• Assist Property Manager as needed on special projects, such as account reconciliations, computer file organization.

Competencies:

• Must have excellent time management skills
• Have the ability to prioritize
• Self-Motivated
• Must be detailed-oriented
• Ability to follow directions
• Excel in a team environment

Qualifications:

• Knowledge of office and accounting procedures
• Exceptional computer skills – MS Office Suite
• 2-3 years administrative experience in a commercial office environment
• Excellent Customer Service skills
• Strong ability to work independently; ability to research and problem solve
• Demonstrated knowledge of phone and email procedures and etiquette
• Ability to prioritize and meet deadlines
• Strong attention to detail

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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