Administrative Assistant

Job Description

ABOUT JOB

The Administrative Assistant is responsible for high level administrative support and the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. The role ensures smooth communication, and coordination across the department.

Position Description

Essential Functions

Manage  calendar, prioritizing urgent and important matters
Schedule department meetings and prepare agendas, record and distribute minutes as requested
Prepare complex travel arrangements and manage expense reports
Draft correspondence, memos, and reports; edit and review communications
Coordinate in-office and offsite events
Assist other departments and work with interdepartmental teams as assigned
Maintain organizational policies and procures
Support special projects and interdepartmental initiatives
Retrieves information as requested from records, email, minutes, and other related documents; prepares written reports or summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Administers USPS, FedEx, and UPS shipments.
Reviews and processes invoices.
Position Description Continued

Competencies

Desire to work in team-oriented culture
Communication Proficiency
Ethical Conduct
Self-starter, requires minimum supervision
Detail oriented
Maintains discretion and confidentiality
Problem solver
Qualifications

Required Education and Experience

A minimum of Associates degree required.
A minimum 3 years of experience in administrative role.

Preferred Education and Experience

Bachelor’s degree in related field preferred.
5+ years of experience in administrative role

Additional Eligibility Qualifications

Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.V

Are you interested in this position?

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