Administrative Assistant

Job Description

ABOUT JOB

We are seeking an Administrative Assistant to support a Senior Director and their teams. This is a highly organized, proactive individual who thrives working independently and as part of a team, anticipates needs before they’re asked, and brings sound judgment to decisions made on behalf of the team. You see quiet moments as an opportunity – a chance to get ahead, sharpen a process, or find a better way to support the team. Your work happens behind the scenes, but it directly shapes how this organization runs and, ultimately, the products we bring to the world.

Description

Executive & Calendar Support

• Proactively manage complex daily calendars with flexibility to adapt to rapidly changing needs and last-minute requests

• Coordinate domestic and international travel, including booking, accommodations, and transportation, in line with company travel policy; process related expense reports

Facilities & Office Operations

-Serve as primary point of contact for Facilities – troubleshooting building issues, coordinating maintenance/repairs, escorting visitors, and managing Secure Access protocols

• Act as the office floor liaison, communicating important information to the team

• Manage office operations: domestic/international shipments, supply ordering and stocking, purchase orders, and space planning/seating requests

Onboarding & Team Support

-Ensure a smooth onboarding experience for new employees – equipment ordering, Day 1 readiness, and training on team processes

• Provide backup and support to other administrative staff as needed

• Collaborate with other admins to develop and implement consistent standards and best practices across the organization

Confidentiality & Discretion

• Regular access to confidential and unreleased Apple products, materials, and information as part of daily work

-Handle all such information – including pre-announcement product details and personnel matters – with strict discretion and sound judgment at all times

Preferred Qualifications

AA or BA/BS degree

5+ years of experience in a corporate environment supporting leaders

Experience supporting an engineering, technical, or manufacturing-focused organization

Ability to manage conflict effectively – knowing when to raise issues and when to apply sound judgment

Minimum Qualifications

3+ years of experience supporting daily schedules, travel, task management, facilities, events, purchasing, and day-to-day operations

Proficient in macOS and calendar management for internal and external attendees, ensuring smooth day-to-day operations aligned with business priorities

Excellent written and verbal communication skills, comfortable engaging with senior executives and their teams

A track record of seeking out – not just tolerating – fast-paced, high-change environments

A self-starter who treats quieter periods as a chance to improve processes, get ahead on upcoming work, or find new ways to support the team

Highly organized with strong responsiveness and flexibility, including occasional availability outside standard business hours

Comfortable and effective working alongside a team of other admins in a collaborative environment

Direct experience handling confidential and unreleased business information with discretion and sound judgment

Ability to travel between sites as needed to support teams and events

Ability to receive and act on feedback to continuously improve processes and efficiency

Pay & Benefits

. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $37.42 and $65.24/hr, and your base pay will depend on your skills, qualifications, experience, and location.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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