Administrative Assistant

Job Description

ABOUT JOB

Responsibilities:

• Scheduling appointments and maintaining calendars
• Coordinating travel arrangements and booking accommodations
• Assisting with the preparation of presentations, reports, and other documents
• Maintaining office supplies and inventory
• Providing support to other departments and team members as needed.
• General office assignments including filing, answering phone calls, ordering office supplies, office maintenance, maintaining organizational charts.
• Data entry and record-keeping
• Helping with creating, submitting, and receiving purchase orders
• Performing office safety check
• Greeting all customers/guests who visit the office
• Maintaining Administrative Binder (includes documenting all new tasks created)
• Support Project Manager with project Invoicing submission
• Filing and organizing documents. Document submission to General contractor
• Coordinate Employee site access

Qualifications:

• High School Diploma
• Must have prior administrative experience at least 2+ years.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills
• Attention to detail and excellent ability to multitask with the ability to prioritize.
• Ability to handle confidential and sensitive information with discretion
• Proficiency in Microsoft Office suite and other office software
• Excellent customer service skills
• Ability to work independently and in a team environment.
• Strong problem-solving and decision-making skills
• Prior experience in administrative support, preferably in a corporate or office environment
• Experience in managing calendars and scheduling appointments.
• Experience in handling phone calls, emails, and other correspondence
• Knowledge of office equipment, including printers, scanners, and copiers
• Familiarity with filing and record-keeping systems
• Must be dependable, able to follow instructions, respond to management direction.

Compensation & Benefits Highlights:

• 
  Competitive Hourly Rate: $20-25hr, depending on experience
• Full Benefits Package: Medical, dental, and vision coverage
• Retirement Ready: 401(k) with company match
• Time Off: Generous PTO which includes vacation, holidays, and unlimited personal time
• Grow With Us: Ongoing training, certifications, and professional development support

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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