Administrative Assistant

Job Description

ABOUT JOB

• Performs a variety of general administrative tasks in support of the office including answering phones, maintaining records and files and keeping track of inventory.
• Prepares a variety of letters, memos, forms, reports, arithmetical summaries, and other material, typically using standard business software.
• Makes copies, prepares mailings and makes entries on standardized forms and checks forms and records for completeness and accuracy.
• Acts as a receptionist, answers telephones and responds to routine inquiries.
• Schedules appointments and coordinates meetings including communicating with meeting invitees, mailing out agenda’s and/or packets and coordinating meals.
• Coordinates and may prepare reports that track progress of projects.
• Answers routine correspondence as directed.
• Maintains files and organizes office records.
• Performs other duties as assigned.

• One year of full-time experience performing, clerical, secretarial or administrative duties.
• Excellent written and oral communication skills. Able to compose original correspondence and respond to mail.
• Demonstrated ability to plan, organize, and meet deadlines taking into account changing priorities.
• Ability to work independently with minimal supervision.
• Able to create and maintain a document management system.
• Ability to work in a multicultural and multidisciplinary setting.
• Knowledge of standard business software.
• Excellent customer service skills.
• Demonstrated attention to detail and follow-through.