Administrative Assistant

Job Description

ABOUT JOB

We are looking for a reliable and detail-oriented Administrative Assistant . This person will provide essential support to the team and help keep day-to-day facility administrative functions running smoothly. If you have computer skills, a strong work ethic, and are eager to learn, we’ll provide the training you need to succeed.

Key Responsibilities:

• Invoice Processing:

• Work closely with sales personnel to process customer and vendor invoices accurately using internal software and assist with tracking payments.

• Purchasing: Processes all purchasing requests for facility including reoccurring expenditures and production materials. Assist in the establishment of new suppliers, including collection and coordination of new supplier documentation.

Maintain and enter orders into company order entry software systems.

• Payroll:

Submit weekly facility hourly payroll information.

• Office Management:

• Maintain office supplies inventory, order materials when needed and keep workspaces organized and stocked. Manage office facility expenses.

• Scheduling & Calendar Management: Manage calendars and assist at times in coordinating internal events, appointments and service travel.

• Filing & Documentation:

Maintain and organize digital and physical files, ensuring documentation is up to date and accessible Enter data into systems accurately and assist with generating reports or spreadsheets when needed. 

• Data Entry & Reporting:

• Vehicle Registration:

• Communication Support: Assists with distributing company information and announcements with facility personnel.

• Corporate Admin Meetings: Representing the facility, participate in regular Admin best practices meetings.

• Support to Other Departments:

• Provide general admin support to other departments as needed (e.g., HR, Accounting, Operations)

• Mail & Shipping:

Qualifications:

• Front Desk Support:

• Basic computer skills (Microsoft Office: Word, Excel, Outlook)

• High attention to detail and organizational skills

• Strong written and verbal communication

• Ability to multitask and prioritize tasks in a fast-paced office

• Positive attitude and willingness to learn

• Previous admin or office experience is a plus but not required

What We Offer:

• Full training provided

• Supportive and team-oriented environment

• Opportunities to grow and take on more responsibility

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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