ADMINISTRATIVE ASSISTANT

Our client is currently accepting resumes for the position of Administrative Assistant.

The Administrative Assistant provides comprehensive administrative and operational support . This position requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The successful candidate will serve as the primary point of contact for constituents, stakeholders, legislative staff, and other government offices while ensuring the Member remains informed, prepared, and organized.

Administrative Support

• Coordinate meetings with constituents, stakeholders, legislative staff, and other elected officials

• Reserve meeting rooms and coordinate logistics for meetings and press conferences

• Ensure the Member is prepared for scheduled meetings and events

• Manage the Member’s calendar, appointments, and daily schedule

• Provide coverage for other legislative offices as needed

• Sort, prioritize, and distribute mail and correspondence

• Answer and screen incoming telephone calls

Calendar and Meeting Management

• Provide timely reminders regarding meetings
• Coordinate scheduling with internal and external stakeholders

• Maintain an accurate and up-to-date calendar

Constituent Communications

• Assist with constituent inquiries and direct requests to appropriate legislative staff or agencies

• Maintain professional communication with constituents, community leaders, and stakeholders

• Personalize and distribute newsletters and email communications

• Draft and respond to constituent correspondence

Email and Information Management

• Monitor important communications and alert the Member to time-sensitive matters

• Establish and maintain email filing systems, folders, and Outlook rules

• Assist in organizing and managing email communications