Administrative Assistant

Job Description

ABOUT JOB

We’re looking for a sharp, upbeat Executive/Audit Assistant who brings both skill and positive energy to the table. If you love being the organized powerhouse behind a high-performing team and you’re excited to mix administrative excellence with real audit and accounting experience this role will keep you engaged and growing.

You’ll be a key player in our Audit Department, helping keep operations smooth, supporting important financial projects, and collaborating with a team that values clear communication, initiative, and a good sense of humor. If you’re motivated, detail-driven, and ready for a role where your impact is felt every day, we’d love to meet you

What Will You Do:

• Maintain and oversee Audit Archiving and Document Management.
• Prepare Status Reports with great attention to detail in a timely manner.
• Coverage of Audit Executive Assistants on an as needed basis.
• Ability to set up fill in forms and other higher-level applications skills.
• Prepare and format letters and report
• Proofreading
• Prepare and send engagement letters and supporting documentation to new clients.
• Attend to phone calls from clients and update the partner with the call list.
• Schedule executive meetings, including lunches and dinners.
• Get lunch for partner or partner meetings as needed.
• Other light errands as needed – FedEx, Post Office
• Greet and receive visitors.
• Prepare correspondence to clients or outside audit contacts.
• Coordinate and arrange dial-in and conference calls.
• Coordinate, assemble, and deliver audit reports and meeting packages.
• Schedule, book airfare, hotel, dining reservations, itinerary preparation, etc.
• Review partner credit card statements for accuracy, process payments, and submit expense reimbursements in a timely manner.
• Filing and organization of client documents.
• Scanning documents into the firm document management system
• Strict confidentiality is required.
• Other related duties as assigned.

What Do You Need to Succeed:

• High school diploma required.
• Competency in Microsoft Applications including Word, Excel and Power Point; Experience with Access is a plus.
• Ability to prepare and format reports in both Excel and Word with exceptional proof-reading skills.
• Attention to detail and high organizational skills.
• Strong verbal and written communication skills are a must.
• Strong problem-solving skills with impeccable multi-tasking abilities.
• Self-motivated with excellent organization skills
• Friendly and professional demeanor
• Ability to work well with a team and pitch in when needed

What will set you apart:

• Bachelor’s degree in accounting or business-related field preferred.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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