Administrative Assistant

Job Description

ABOUT JOB

The Administrative assistant provide administrative support to the Advanced Optics Leadership team and their organizations in the business in an efficient, proactive, and quality manner.

ROLES AND RESPONSIBILITIES

• Provide general administrative support, including document preparation, phone coverage, filing, mail handling, and email management.
• Coordinate complex travel arrangements, including itineraries, agendas, visas, and supporting documentation.
• Coordinate customer meetings, travel, and logistics for visitors and staff, including messaging, accommodations, tours, meals, and related arrangements.
• Coordinate facility and customer visits, working with on-site coordinators to manage logistics, submit visitor information in the SAFE system, and set up guest Wi Fi access.
• Coordinate departmental events and activities.
• Prepare PowerPoint presentations, reports, and data visualizations.
• Maintain and update distribution lists, contact lists, and location information.
• Prepare and manage restricted and confidential documents.
• Maintain and order office supplies within budget guidelines.
• Provide administrative support for PeopleSoft requisitions, including data entry, routing for approval, and status tracking.

EDUCATION

• Preferred minimum of an Associate of Applied Science (AAS) degree in a business-related field or equivalent work experience

REQUIRED SKILLS

• Live and demonstrate Corning Values.
• Exercise a high level of discretion, integrity, and confidentiality.
• Consistently positive and courteous attitude.
• Be proactive, take initiative, anticipate needs, and influence outcomes.
• Maintain composure and deliver high-quality work under tight deadlines.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) with strong overall computer skills.
• Ability to work effectively both independently and as a team player.
• Strong attention to detail and conscientious work habits.
• High level of interpersonal skills
• Professional and articulate written and verbal communication skills.
• Ability to establish and maintain effective relationships at all levels within a global organization, building trust and respect.

DESIRED SKILLS

• Willingness to take on additional responsibilities beyond the normal scope of the position.
• Ability to prioritize and manage multiple tasks efficiently in a dynamic, unstructured environment.
• Experience with SharePoint.

The range for this position is $51,452.00 – $70,747.00 assuming full time status. Starting pay for the successful applicant is dependent on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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