Administrative Assistant

Job Description

ABOUT JOB

We are seeking an organized and professional Administrative Assistant to join our team.

Responsibilities

• Manage multi-line phone systems, answer inquiries promptly, and direct calls to appropriate departments with professionalism and courtesy
• Handle front desk duties including greeting visitors, maintaining a welcoming environment, and managing visitor logs
• Perform data entry, assist in reviewing timecards, assist in lien/compliance tracking for projects.
• Sort and distribute daily mail, courier packages, and incoming project plans; handle outbound payments, shipments and certified mail.
• Assist the estimating team by routing incoming subcontractor bids and coordinating the prequalification process.
• Support office management activities such as filing, organizing supplies, and maintaining office equipment to ensure smooth daily operations

Requirements

• Proven clerical experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and general computer literacy
• Excellent phone etiquette with the ability to handle multiple lines efficiently in a fast-paced environment
• Familiarity with office management practices including calendar management and client support
• Strong time management skills with the ability to prioritize tasks effectively
• Previous experience in customer service or front desk roles is preferred, experience in the construction industry is a plus

Pay: $55,000.00 – $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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