Administrative Assistant and Receptionist

Job Description

JOB SUMMARY

• Open and close reception front desk (8:30AM – 5:30PM)
• Ordering supplies and responding to facilities related requests
• Act as a “go to” point of contact for clients and guests
• Answer incoming calls and routing them to the appropriate parties
• Answer emails regarding facilities and needs of the office
• Reserve conference rooms and coordinate with external catering companies to provide catering for meetings

• Provide extensive administrative support for professionals i.e. book travel, schedule meetings, prepare expense reports, assist in creating binders, and other general administrative needs.
• Prioritize Outlook calendars for various level professionals, informing them of meeting changes and keeping them on schedule throughout the day.
• Arranging catering as needed
• Register professionals for conferences and networking events
• Other ad hoc requests as needed
• Provide back up support for other administrative professionals in the Collaboration team, including all administrative tasks for each of their primary professionals

• Knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint)
• Excellent telephone etiquette
• Professional demeanor and appearance
• Ability to provide exemplary service to clients and co-workers
• Excellent verbal and written communication skills
• Well-organized, with strong attention to detail
• Ability to prioritize work and handling multiple tasks simultaneously
• Flexibility in terms of accepting process changes, variable work volume and new ideas
• A team player with the ability to work with diverse personalities
• Knowledge with Concur a plus