Administrative Assistant (contract)

Job Description

ABOUT JOB

This position offers an opportunity to provide high-level administrative support to senior leadership within a dynamic team dedicated to making a meaningful difference for their customers. The role requires managing complex administrative functions for two senior leaders and a program manager. This position demands flexibility, strong organizational capabilities, and the ability to juggle multiple priorities across different time zones. The successful candidate will serve as a critical liaison, ensuring seamless operations and enabling leadership to focus on strategic initiatives. This is a remote position requiring availability during Eastern Standard Time hours with some flexibility to accommodate international collaboration.

Job Responsibilities:

• Manage complex schedules and calendars for two senior leaders across different time zones
• Coordinate comprehensive travel arrangements for leadership team members
• Process business expenses and maintain accurate expense reporting
• Coordinate meetings and events for each manager’s respective team
• Support global off-campus meeting requests and logistics
• Book and organize team calls and virtual meetings
• Arrange event logistics including organizing contacts and coordinating details
• Provide administrative support for special projects as assigned
• Serve as a point of contact between leadership and internal stakeholders

Requirements:

• 2-4 years of administrative support experience
• Demonstrated experience supporting senior-level executives
• Proven track record of stable employment tenure without frequent job changes
• Experience coordinating across multiple time zones preferred
• Advanced calendar management and scheduling coordination
• Expense management and reporting proficiency
• Event logistics support and coordination
• Strong organizational and time management abilities
• Excellent written and verbal communication skills
• Ability to work independently with minimal supervision
• Flexibility to accommodate different time zones
• Attention to detail and accuracy
• Proficiency with standard business software and tools
• Discretion and ability to handle confidential information

Additional Details:

• Location: Remote
• Duration: 3 months
• Pay Range*: $24 – $27 per hour
• Weekly Schedule: 25 hours

This role is eligible for the following benefits:

• Medical, dental & vision
• Hospital plans
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Company paid short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Employee Assistance Program

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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