Administrative Assistant (Contract)

Job Description

ABOUT JOB

This is an exciting opportunity to join a dynamic and fast-paced global sales organization focused on digital advertising. The ideal candidate will provide high-level administrative support to leadership, serving as a critical operational backbone for a team that operates on an international scale. This role demands a proactive, detail-oriented professional who thrives in a complex environment, can manage competing priorities with ease, and brings a collaborative spirit to every interaction. From managing intricate executive schedules and coordinating international travel to tracking budgets and facilitating cross-organizational communication, this position offers a rich and varied workload that goes well beyond traditional administrative support.

Job Responsibilities:

• Manage complex calendars and scheduling for multiple levels of leadership, adapting to shifting priorities and time zone considerations
• Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense processing
• Handle ad hoc requests on behalf of leadership, including gathering information, preparing updates, and following up with stakeholders
• Support budget tracking and financial operations, including monitoring expenditures and assisting with department financial reporting
• Coordinate meetings, events, and cross-organizational collaboration efforts across multiple teams and time zones
• Manage procurement of goods and services, including office supplies, equipment, and vendor relationships
• Serve as a primary point of contact for the department, managing communications and facilitating information flow
• Provide general office and operational support, ensuring smooth day-to-day functioning of the team
• Complete special projects and assignments as directed by leadership

Requirements:

• Minimum 2 years of experience in executive or administrative support roles with a focus on calendar and operations management
• Minimum 2 years of experience in cross-functional operations and stakeholder coordination
• Minimum 2 years of experience supporting budget and financial management activities
• Prior experience supporting sales teams or working within an advertising or media organization is strongly preferred
• Experience providing international travel support is a plus
• Strong executive calendar and schedule management capabilities, with the ability to handle high complexity and volume
• Experience supporting sales organizations and familiarity with advertising or media environments preferred
• Demonstrated ability to coordinate international travel logistics efficiently and accurately
• Proficiency in budget tracking and basic financial management
• Strong cross-functional collaboration and stakeholder coordination skills
• Excellent written and verbal communication skills with a professional and polished demeanor
• High degree of discretion, confidentiality, and sound judgment
• Ability to manage multiple priorities simultaneously in a fast-paced, remote work environment
• Program or project management experience is a plus

Additional Details:

• Location: Remote
• Duration: 13 months
• Pay Range*: $23 – $23 per hour
• Weekly Schedule: 40 hours

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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