Administrative Assistant (Entry Level)

Job Description

JOB DETAILS

Our client seeks an Administrative Assistant to support the office of our Managing Partner and provide firm-wide overflow administrative support, when necessary.

We provide competitive compensation and benefits and foster an enjoyable, good-natured, supportive work environment. If you are a self-starter with a keen intellect, an entrepreneurial spirit, and a good sense of humor, there is no better place to work.

Responsibilities:

This position will provide efficient and effective administrative support to the office of our Managing Partner and other attorneys as assigned. The following is not a comprehensive list of responsibilities. Responsibilities may be added or changed at any time with or without notice, as deemed necessary by the Firm.

• Prepare and circulate firm wide daily news alerts each morning;
• Maintain and update filing system;
• Enter attorney time and ensure Firm time deadlines are met;
• Coordinate client prebills and invoices with accounting department to ensure all bills are sent by Firm deadline;
• Monitor e-mail accounts to ensure important correspondence is not missed and address messages as appropriate;
• Update and maintain contacts in Outlook and Salesforce;
• Maintain hard copy of Managing Partner’s daily calendar and trade press materials;
• Assist Managing Partner and Executive Assistant with marketing projects;
• Print and assemble documents and binders for various meetings;
• Prepare, submit, and track check requests and expense reports for attorney expenses;
• Assist with other tasks as assigned by Executive Assistant and Managing Partner; and
• Provide all attorneys with overflow support for administrative tasks, as requested.

Qualifications:

The following traits and qualities will help to ensure success in this position:

• Ability to maintain strict confidentiality.
• Excellent communication skills – articulate and practices excellent listening, verbal, written, and oral communication skills. Must be able to articulate ideas and findings, both verbally and in writing, to a wide variety of audiences.
• Strong work ethic; work equally well independently, as well as in groups, under high-pressure situations and with little or no supervision.
• Strong attention to detail and organizational skills.
• Success in this position requires the ability to balance day-to-day work challenges, accommodate multiple demands, shifting priorities, and rapid change.
• Job ownership – a strong desire to see things through and take pride in the results produced.

Requirements:

• Bachelor’s degree from an accredited college or university or at least two (2) years’ experience in a law firm or professional services environment required.
• Law firm experience preferred.
• Experience (and proficiency) in Microsoft Office Suite required.

Compensation and Benefits:

Compensation is based on years of experience; the range for this position is $60,000-$70,000 annually.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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