Administrative Assistant (Front Desk)

Job Description

ABOUT JOB

We are seeking a Front Desk Administrative Assistant to be the first point of contact for our clients and guests. This role requires a warm, professional communicator with excellent organizational skills and the ability to manage multiple priorities in a fast-paced, deadline-driven environment.

You will handle incoming calls, schedule appointments, prepare correspondence, assist with document handling, and ensure the front office operates efficiently and reflects the professionalism of our firm.

Compensation & Benefits:

• Starting salary: $40,000–$48,000, commensurate with experience
• Paid overtime
• Health, dental, and vision insurance
• 401(k) plan
• Paid parking
• Professional development and growth opportunities

Key Responsibilities:

• Route calls accurately to the appropriate team members; take clear, detailed messages and ensure timely follow-up.
• Manage prospect scheduling and consultation coordination for partners and managers.
• Schedule internal and client meetings, ensuring calendar accuracy.
• Maintain front desk and general office cleanliness.
• Stock and organize supplies, prepare outgoing mail, and manage incoming deliveries.
• Prepare dictations, type and proof correspondence, letters, and memos with precision and confidentiality.
• Scan, save, and properly label client documents.
• Assist with file organization and document retention.
• Place professional, friendly follow-up calls to clients as directed.
• Provide administrative support to accounting and client coordinator teams as needed; assist with firm events and logistics.
• Perform additional administrative or project-based tasks as assigned by supervisors or firm leadership, ensuring flexibility and responsiveness to changing priorities.
• Handle sensitive financial and client information discreetly at all times.

What We’re Looking For:

• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel).
• Excellent verbal and written communication; polished phone etiquette.
• Meticulous attention to detail, ability to multitask and prioritize effectively.
• Reliable, punctual, and maintains a calm, friendly demeanor in a busy office.
• Able to follow procedures, prioritize tasks, anticipate needs, and complete work with minimal supervision.
• Comfortable handling confidential information with discretion

Job Type: Full-time

Pay: $40,000.00 – $48,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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