Administrative Assistant / Front Desk Coordinator

Job Description

JOB DETAILS

We are a growing kitchen and cabinetry company in San Jose seeking a dependable, organized, and customer-focused Administrative Assistant / Front Desk Coordinator to join our team. This front-office position is essential to our daily operations and requires someone who enjoys multitasking, providing exceptional customer service, and working closely with vendors and our internal team.

Responsibilities

• Greet clients and visitors with a friendly, professional attitude.
• Answer and direct incoming phone calls and emails.
• Track deliveries and ensure materials arrive at job sites on schedule.
• Communicate directly with vendors regarding orders, deliveries, and product availability.
• Coordinate with the sales, warehouse, and installation teams to keep projects moving efficiently.
• Maintain organized records, purchase orders, invoices, and delivery documentation.
• Provide outstanding customer service and assist clients with general inquiries.
• Perform data entry and other administrative tasks with accuracy.
• Support daily office operations and assist with additional responsibilities as needed.

Qualifications

• Previous experience in an administrative, front desk, office, or customer service role preferred.
• Highly organized with exceptional attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Professional, dependable, and self-motivated.
• Strong problem-solving skills and willingness to learn.
• We’re Looking For Someone Who Is:
• Friendly, professional, and customer-focused.
• Organized with excellent time-management skills.
• Comfortable communicating with vendors, customers, and team members.
• Able to work independently while also being a team player.
• Flexible and willing to take on new tasks as the company needs.
• Committed to accuracy, accountability, and follow-through.

Pay: $4,500.00 – $6,000.00 per month

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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