Administrative Assistant/Office Manager

Job Description

JOB DESCRIPTION

We are seeking a highly organized and proactive Administrative Assistant/Office Manager for a small law firm to support our legal team with administrative and operational tasks. This role requires a positive attitude, excellent communication, attention to details, and the ability to manage multiple tasks efficiently and with minimal supervision. The ideal candidate will be adept at office management, and the ability to adapt to a fast-paced work environment.

Responsibilities

• Provide comprehensive administrative support, including calendar management, email correspondence, and meeting coordination
• Assist in organizing client documents and document executions.
• Establish files for new clients
• Complete and organize document binders for clients
• Manage front desk responsibilities
• Assist with data entry on corporate spreadsheet, record-keeping, maintaining corporate filing systems, and annual corporate minute services
• Maintain excellent phone etiquette and customer service standards in all interactions
• Utilize Microsoft Office Suite, Microsoft Outlook Calendar for daily tasks and scheduling

Experience

• Proven experience in an administrative assistant or office management role with demonstrated organizational skills
• Strong background in administrative support functions such as calendar management, data entry, filing, and clerical duties
• Strong organizational and time-management skills
• Proficiency in Microsoft Office (Word, Excel, ), CLIO, and multi-line phone systems
• Excellent written and typing skills with attention to detail for proofreading
• Demonstrated ability to handle confidential information discreetly and professionally
• Strong communication skills with a focus on phone etiquette and customer service excellence
• Ability to prioritize tasks

Job Type: Full-time

Pay: $55,000.00 – $60,000.00 per year

Benefits:

• Health insurance
• Paid time off

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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