Administrative Assistant/Receptionist

Job Description

ABOUT JOB

We are a dynamic team of professionals dedicated to accuracy, integrity, and excellence. We are currently seeking an organised and detail-oriented Administrative Assistant/Receptionist to join our team and contribute to our mission of providing outstanding service.

Key Responsibilities:

• Provide administrative support to the accounting team, including scheduling appointments, managing calendars, and coordinating meetings.
• Assist with the preparation and organisation of financial documents, reports and tax returns to be sent for signature.
• Maintain and update client records and databases accurately and confidentially.
• Answer phone calls, respond to inquiries, and direct clients to the appropriate personnel.
• Manage our accounts receivable, trust account and payroll functions.
• Scanning and electronic filing of client records and documentation
• Working cohesively with other admin team members.
• Liaising with clients and following up on information requests.
• Perform other administrative duties as assigned.

Qualifications:

• Proven experience as an administrative assistant or in a similar role, preferably in an accounting or finance environment.
• Proficient and comfortable using Teams/Zoom meetings and liaising with remote staff members.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and accounting software – Xero, XPM, FYI.
• Excellent organisational skills with the ability to manage multiple tasks and prioritise effectively.
• Strong written and verbal communication skills.
• Detail-oriented and capable of maintaining confidentiality.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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