Administrative Assistant / Receptionist

Job Description

ABOUT JOB

Key Responsibilities

• Manage calendars for senior team members, including scheduling meetings and coordinating logistics
• Process and track expense reports accurately and in a timely manner
• Coordinate local travel logistics, including car services and transportation as needed
• Assist with occasional travel-related tasks (e.g., basic itinerary coordination, reservations)
• Support meeting preparation, materials, and follow-ups

• Serve as the primary receptionist, greeting guests and ensuring a welcoming, professional office environment
• Answer and direct incoming calls

Skills, Knowledge and Expertise

• 2+ years of administrative, receptionist, or office support experience
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Professional demeanor and strong customer service orientation
• Proficiency with Microsoft Office and expense management tools

• A proactive, solutions-oriented mindset
• Someone who takes pride in creating a polished, welcoming office experience
• High level of reliability and discretion when supporting senior team members
• A team player who is willing to step in wherever needed

• Organizational Excellence: Effectively manages multiple priorities with strong attention to detail
• Professional Communication: Demonstrates polished, clear, and courteous interactions with internal and external stakeholders
• Customer Service Orientation: Creates a welcoming, positive experience for guests and team members
• Reliability and Accountability: Consistently follows through on tasks and maintains discretion with sensitive information
• Proactive Support: Anticipates needs and takes initiative to support the team and office operations

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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