Administrative Assistant Senior Representative

Job Description

ABOUT JOB

The Administrative Assistant Senior Representative provides high-level administrative and operational support to a team of five senior leaders within Operations, Insights Delivery. This role is responsible for driving efficiency across leadership priorities, managing complex logistics, and ensuring seamless day-to-day operations in a fast-paced, highly confidential environment. The position requires strong judgment, proactive problem-solving, and the ability to balance competing priorities across multiple stakeholders.

Primary Functions

• Executive Support Calendar Management
• Manage complex calendars for five senior leaders, prioritizing critical business activities and resolving conflicts
• Coordinate meetings across time zones, including leadership forums and cross-functional sessions
• Prepare leaders with agendas, materials, and briefing support
• Travel Expense Management
• Coordinate domestic and international travel, including itineraries and logistics
• Prepare and manage expense reports with accuracy and timeliness
• Operational Support
• Coordinate leadership meetings, offsites, and organizational events
• Support onboarding, team logistics, and administrative processes
• Maintain key team artifacts (org charts, distribution lists, documentation)

Key Qualifications

• High school diploma or GED; Bachelor’s degree preferred
• 5 years relevant administrative support experience supporting multiple senior/executive leaders
• Experience performing in a corporate, matrixed environment supporting senior leadership teams preferred
• Demonstrated ability to manage complex calendars and competing priorities
• Strong organizational, prioritization, and problem-solving skills
• Excellent communication (oral and written) skills and ability to produce executive-ready materials
• Strong collaboration skills with the ability to influence and coordinate across teams
• High level of professionalism and discretion
• Ability to work independently with a proactive, solutions-oriented mindset
• Proficient using MS Office software

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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