Administrative Coordinator II

We are looking for someone to apply their attention to detail, organizational skills, and ability to collaborate to positively impact safe human spaceflight.

Responsibilities:

• Provide administrative support

• Maintain databases by entering data and generating reports, including seating assignments in OfficeSpace and other program tools. Coordinate straightforward projects that require coordination between multiple teams, and support more complex projects managed by project managers.

• Manage and support executive calendar of meetings, reviews, and appointments. Plan, coordinate and track schedules to ensure they are followed and kept up to date.

• Make complex and detailed travel plans, itineraries, and agendas.

• Complete expense reports on behalf of the assigned team.

• Liaise with internal departments and external partners on behalf of executives.

• Coordinate logistics for conferences, events, and other business-related activities and assist in the preparation and execution of meetings, conferences, and other events.

• Assist with the preparation of reports, memos, presentations, and other documents as needed.

• Handle sensitive and confidential information with utmost integrity

Qualifications:

• 4+ years of administrative experience

• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)

• Strong verbal and written communication skills, interpersonal skills, and high customer service capabilities and delivery

• Attention to detail – Demonstrate ability to produce quality products with a high level of accuracy

• Emotional maturity; positive, low-stress behavior, in words and actions

• Proven ability to handle confidential information with discretion

• Administrative skills, organizational skills and problem-solving skills

• Comfortable in a fast-paced, dynamic environment

• Self-starter, strong bias for action