Administrative Specialist

Job Description

ABOUT JOB

Our client is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of leaders. Administrative Specialists provide remote support to leaders across the Company and its locations. This is a full time position.

Administrative Specialist Responsibilities:

• Provide remote high-volume calendaring, travel, and expense support
• Provide Administrative services during designated support hours
• Manage complex calendars for multiple leaders
• Schedule internal and external meetings for multiple leaders
• Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
• Learn and utilize internal and external tools to provide calendar support
• Establish ongoing relationship and communications with leaders to learn business priorities and apply to support
• Partner with leaders and other Administrative Assistants for meeting coordination
• Provide proactive time management recommendations to leaders
• Coordinate domestic and international travel arrangements via Concur
• Prepare and submit corporate card expense reports
• Maintain program scope of support within agreed-upon service level agreements
• Educate and inform leaders on program goals, scope and service level agreements
• Draft and send communications to leaders about transitions or changes in support
• Provide coverage support for Admin Specialist colleagues
• Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing

Minimum Qualifications:

• 4+ years of relevant high-volume coordination experience
• 4+ years of relevant experience managing calendars for 2 or more executives
• Experience prioritizing multiple tasks and activities
• Experience with Microsoft Office, Google Suite, Concur or similar programs
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action

Preferred Qualifications:

• Experience supporting 3+ more executives simultaneously
• Experience building relationships across a larger company
• 4+ years of experience coordinating travel logistics on behalf of 3 or more executives
• 4+ years of experience managing expense reports
• Proven customer focus, preferably in a customer service or front of house environment

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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