Administrative Support

Job Description

JOB  SUMMARY

Essential Functions And Job Responsibilities

• Acquire, organize, and maintain program information and materials to support the WTC Health Program’s mission, including coordination with other governmental agencies, contractors, and stakeholders.
• Provide assistance with scheduling meetings, preparing agendas, and coordinating logistics, including travel arrangements and document preparation.
• Ensure that meeting minutes are recorded, reviewed, distributed, and archived appropriately.
• Assist in the coordination and support of in-person and virtual meetings, including scheduling, preparing presentation materials, reviewing transcripts, travel, and finalizing documentation for the public docket.
• Maintain and safeguard sensitive and confidential information related to WTC Health Program health plan operations.
• Prepare credit card purchase packages, processing training/conference, assist with contract action requests, support facility and product management
• Organizing and maintaining contract documentation, tracking procurement actions, and organizing supporting documentation to ensure compliance with agency procedures and audit readiness
  • Managing electronic contract files
  • Tracking deadlines and funding
  • Maintaining spreadsheets/databases
  • Document control

Minimum Requirements

• Bachelors degree and minimum 2 years of experience in administrative support
• Well versed in Microsoft Office- Excel and Sharepoint, especially
• Strong organizational skills, professional communication, follow-up and coordination, team collaboration, detail-oriented, multi-tasker
• Quick learner and adaptable/flexible
• Government administrative experience is a plus
• Familiarity with procurement request packages, SOWs, contract file maintenance, and invoice and deliverable tracking is a plus

Required Technical/Businss Tools Experience

• MS Office (Word, Excel, Powerpoint, Outlook)
• Communication tools (Teams, SharePoin

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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