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Associate Manager Operations, Governance & AI Enablement

Assistant manager
Full Time
Application ends: October 8, 2026
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Job Overview

  • Date Posted
    July 8, 2026
  • Location
    Remote
  • Expiration date
    October 8, 2026

Job Description

JOB  DETAILS

Requirements
  • Experience supporting work in a fast-paced, cross-functional environment
  • Strong organizational skills and ability to manage multiple workstreams
  • Experience coordinating projects, timelines and deliverables across stakeholders
  • Clear and professional communication skills
  • Ability to execute defined responsibilities while exercising sound judgment and escalation when needed
  • Comfort learning and applying new tools, including AI-enabled solutions
  • Proficiency in Microsoft Office and familiarity with operational or tracking systems
  • High proficiency in grants management software and processes, PowerBI and other operational technology tools
  • Proficiency in analyzing and using data to make informed recommendations and decisions
  • Willingness to travel 10–15% for meetings, convenings and events
  • Remote; open to candidates based anywhere in the U.S.
Responsibilities
  • Provide support to team leadership to coordinate planning and execution of Trustee and Grant Committee meetings, including schedules, materials and communications
  • Manage workback timelines to ensure deliverables are completed on time and aligned across the team
  • Support development and assembly of meeting materials in partnership with program leads and leadership
  • Maintain organized governance processes, documentation, and tracking
  • Support identification and coordination of opportunities to use AI across the Social Impact team
  • Help manage AI-related projects, including coordination with internal stakeholders and enterprise technology partners
  • Assist with logistics and execution of AI training and adoption efforts in partnership with team leadership
  • Track AI-related workstreams, milestones, and follow-ups
  • Oversee grantmaking processes across the team, including documentation, approvals, coordination with software vendors and process improvements.
  • Help ensure alignment between governance timelines, program execution and reporting needs
  • Maintain documentation, trackers and systems that support team operations
  • Coordinate with operations and grants systems partners on updates and issue resolution
  • Identify opportunities to improve or streamline recurring processes and support implementation
  • Serve as a point of coordination with departmental Finance team, Corporate Accounting and related partners
  • Ensure accurate and timely flow of financial information between teams
  • Provide feedback and support to teams managing our finances to ensure accuracy and efficiency of our financial management processes.
  • Support coordination of the Foundation’s philanthropic disaster response efforts, as determined
  • Help execute against established giving models and processes
  • Coordinate internal alignment and logistics during response efforts

 

 

 

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