Clerical Administrative Assistant

Job Description

ABOUT JOB

Our client  is seeking a dependable and organized Clerical Administrative Assistant to support daily operations of the union hall. This position plays a key role in assisting members, supporting union leadership, and maintaining accurate records.

Essential Duties and Responsibilities

· Answer phones, respond to inquiries, and route calls or messages appropriately

· Perform general clerical duties including filing, data entry, copying, scanning, and mail handling

· Maintain accurate member records, contractor records, and confidential personnel files

· Dispatching of members to contractors

· Assist with scheduling meetings, membership events, and training sessions

· Prepare correspondence, reports, meeting notices, and forms

· Order office supplies and maintain an organized office environment

· Follow established union policies, procedures, and confidentiality standards

· Onboarding members from all over the country via electronic documents and emailing correspondence as well as in person onboarding.

Qualifications

· High school diploma or equivalent required

· Prior clerical or administrative office experience required

· Proficiency with Microsoft Office (Word, Excel, Outlook)

· Strong attention to detail and organizational skills

· Strong multitasking and time‑management skills in high‑traffic and deadline‑driven situations.

· Ability to handle sensitive and confidential information

· Good communication and interpersonal skills

· Ability to work independently and collaboratively in a business environment.

· Benefits include medical, vision and dental insurance, 401K, paid holidays, and paid time off in accordance with the office staff’s union collective bargaining agreement.

Pay: $28.00 – $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Clerical: 1 year (Preferred)

Language:

• Spanish (Preferred)
• English (Preferred)

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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