Clerical Assistant

Job Description

ABOUT JOB

We are seeking a dynamic and highly organized Clerical Assistant to join our team! This energetic role is perfect for someone who thrives in a fast-paced office environment, enjoys multitasking, and is passionate about providing exceptional administrative support. As a vital member of our office, you will handle a variety of clerical duties, ensure smooth daily operations, and contribute to a welcoming and efficient workplace. Your proactive attitude and strong organizational skills will help keep our office running seamlessly while delivering outstanding customer service to clients and team members alike.

Duties

• This position includes assisting our teams with computer entry, maintaining job files, etc
• Scanning documnents computer system, producing certified payrolls. Assisting with the front desk and phones when needed.
• Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately
• Perform data entry tasks using software such as QuickBooks, Microsoft Office/Excel to maintain accurate records
• Organize and file documents systematically, ensuring easy retrieval and compliance with company policies
• Support office management by coordinating calendar appointments, scheduling meetings, and managing calendar updates
• Assist with bookkeeping tasks including invoicing, expense tracking, and basic financial record keeping when needed
• Provide excellent customer support by addressing inquiries promptly via phone or email and ensuring client satisfaction
• Proofread correspondence, reports, and documents for accuracy and clarity before distribution
• Conduct general office duties such as photocopying, scanning, mailing, and maintaining office supplies

Qualifications

• Proven experience in clerical or administrative roles with strong office management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Familiarity with QuickBooks or similar accounting software is highly desirable
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
• Strong typing skills with high accuracy; attention to detail is essential for proofreading documents
• Experience handling multi-line phone systems and demonstrating professional phone etiquette
• Previous experience as a receptionist or personal assistant is advantageous; familiarity with medical or dental receptionist duties is a bonus
• Demonstrated customer service skills with a friendly attitude and positive demeanor
• Ability to manage time efficiently while juggling multiple responsibilities in an office setting

Join us as a Clerical Assistant and become an integral part of our vibrant team! Your enthusiasm for organization combined with your dedication to excellent service will help us create an inviting atmosphere where both clients and colleagues feel valued. We are committed to supporting your growth by providing a collaborative environment where your skills can flourish.

Pay: $22.00 – $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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