Clerical Associate

Job Description

ABOUT JOB

We are seeking a dynamic and detail-oriented Clerical Associate to join our administrative team . This role is vital in ensuring smooth office operations, providing exceptional customer support, and maintaining organized records. The ideal candidate must demonstrate strong organizational skills, a proficiency with email, QuickBooks software, MS Word, Publisher, Excel and most common computer programs as well as possess excellent communication abilities. Work experience in the construction industry is a big plus. This is a full-time position which offers an engaging environment where your multitasking skills and proactive attitude will contribute to the overall efficiency of our office.

Responsibilities

• Must be willing to learn the rules and regulations involved in the daily operation of a propane gas company. While in-house training is provided, this is a requirement that is non-negotiable and will take dedication to master. It is not a task that can be accomplished in a matter of weeks, but may take up to a year to fully grasp the basics.
• Manage front office duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Perform data entry tasks using QuickBooks, Microsoft Office and Google Workspace to update records, maintain databases, and support administrative functions.
• Handle filing, document proofreading, and record keeping to ensure accuracy and accessibility of information.
• Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and financial record management.
• Assist with calendar management and scheduling appointments or meetings for staff members.
• Provide customer support by addressing inquiries promptly and professionally, ensuring positive interactions.
• Coordinate office supplies inventory and manage office management tasks to maintain a well-organized workspace.

Qualifications

• Proven clerical or administrative experience in an office setting with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools.
• Experience with QuickBooks is (or similar accounting programs) required.
• Excellent typing speed and data entry accuracy along with proofreading skills.
• Strong phone etiquette skills with experience managing multi-line phone systems
• Demonstrated ability to multitask efficiently while maintaining attention to detail and time management skills.
• Familiarity with office management practices, filing systems, and general administrative procedures
• Be a team member who excels at working with colleagues to create a cohesive, pleasant, and calm work environment.

Join us as a Clerical Associate to be a key contributor in creating a seamless office environment where professionalism meets efficiency. Your dedication will help foster a welcoming atmosphere for clients and colleagues alike while supporting the daily operations that keep our organization thriving.

Pay: $22.00 – $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• Employee discount
• Paid time off
• Parental leave

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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