Data Entry Clerk and Administrative Assistant

Job Description

ABOUT JOB

We are looking for a fast, accurate, and proactive individual who is comfortable managing a high volume of work under tight timelines, while maintaining an exceptional degree of attention to detail and discretion.

What You Will Doing:

• High-Volume Data Entry: Efficiently input and manage large sets of data to create jobs, update schedules, and maintain critical documentation within our company software.
• Invoicing & Billing Support: Prepare, process, and manage a high volume of invoicing accurately to ensure seamless financial operations. (Experience in invoicing is a must).
• Homeowner & Scheduling Support: Coordinate and set up appointments for homeowners to review their electric floor plans with our team (both in-office and virtually).
• Team Collaboration & Backup: Provide general administrative support for all office staff and assume critical duties when the Office Manager or other team members take time off.
• Adaptability: Tackle miscellaneous administrative tasks and “all other duties as assigned” with a positive, problem-solving attitude.

What We Are Looking For (Skills & Qualifications)

• Invoicing Experience (Required): Proven, hands-on experience handling invoicing, billing documentation, or basic accounts receivable tasks.
• High-Volume Data Entry Skills (Required): Exceptional speed and accuracy when entering data into company software and spreadsheets.
• Administrative Background (Required): Proven experience as an office assistant, administrative assistant, or a related role.
• Work Style: A true self-starter who takes initiative, works diligently under pressure, and can confidently navigate ambiguous, fast-paced tasks.
• Tech Savviness (Required): Strong proficiency in MS Office and Google Suite Programs.
• Communication: Excellent written and verbal communication skills; comfortable interacting with builders, subcontractors, and homeowners.
• Big Plus: Experience using virtual meeting platforms like Zoom, Microsoft Teams, or Google Meet.

What We Offer

Our approach emphasizes realistic timelines, consistent communication, and dependable execution. We manage the details so our team can thrive. We offer a supportive, accountable work environment where your precision directly impacts our smooth builds and successful business outcomes. We look forward to speaking with you!

Pay: $23.00 – $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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